Accounting Software for Farms

Here at HarQuin we are not only passionate about bookkeeping and numbers, but land ownership and the preservation of family farms (legacy). We love supporting farmers wherever they are in their ventures. Running your farm is hard, and we know that after a long day working the land, the last thing you want to think about is bookkeeping.

Your finances work best for your business when you reconcile your accounts every month as soon as the bank statements are available.

Ten typical transactions you might see:

1. Paying a bill from the local farm co-op from the farm checking account.

2. Paying for a piece of farm equipment from the farm checking account.

3. Buying a piece of farm equipment with a cash down payment, equipment trade-in and financing the balance.

4. Entering the farm checking account deposit for a 12 month operating loan from an ag lender.

5. Using the farm checking account to record a personal, non-farm expense.

6. Purchasing farm supplies with a farm credit card (not a debit card).

7. Making a payment on a farm loan, including interest and principal portions of the payment. 

8. Recording cash deposits of farm crop sales.

9. Recording deposits of farm contract poultry flock sales, including loan payments with interest. 

10. Transferring money from farm savings accounts to farm checking accounts or vice-versa. 

So where do each of these fall on your chart of accounts? Some software will categorize transactions automatically while some require you to do the work. While syncing your accounts and using a software with AI sounds perfect, it's a little too good to be true. Each account on your chart of accounts needs to be set up correctly with the properly so that you don't over or under pay on taxes. Unfortunately, we've seen far too many miscategorized transactions, double entries, and missing transactions. We always recommend entering each transaction by hand.

Which accounting software does HarQuin use and recommend? Quickbooks Desktop, because of its strong accounting features and the options to customize the chart of accounts based on your unique farm operations.

If you'd rather focus on your farm and outsource the bookkeeping to the experts, we'd love to help! Fill out the estimate form here.